Congratulations! You have already chosen your new office space and this is something you were not expecting to happen that soon. But anyway, things have come through for you and your entire workforce and you couldn’t be happier about it. But wait a minute. There is a certain responsibility that you have to fulfill still. You have to make sure that you guys transition to your new office on time.
The biggest problem right now is that you are on a deadline. Your teams seem to be running out of time. The projects that had a completion date of 6 months from now have been preponed by your clients. This is not good news. But fortunately, we have got you covered. The following section talks about a few very useful moving tips from the best office removalists in the city. Let’s have a look at them and speed up your office move right now:
1. Go Through Your Office Lease Papers
Your office lease papers are the first collection of documents that you should go through. There are going to be several legally binding terms and conditions in this contract. You may have to pay a fixed amount at the end of the lease. You may also have to fulfill certain other conditions that you probably have forgotten about. The same lease document is also going to advise you to look out for any probable damage that has happened throughout your stay here. Any wear and tear to the infrastructure of the property is going to invite certain repairs or probably costs that you have not accounted for yet. The sooner you sort this matter out the better for you.
2. Come Up With A Practical Budget
You have to decide upon the moving budget quite early on. If you want to choose the services of office movers, retain them with a 20% advance amount. Don’t make the mistake of delaying it under any circumstances. You will also have to take care of the following and make room for them in your office moving budget:
- Transaction fee which will apply to your lawyers and property agents
- Dilapidation costs associated with your old office
- Service charges
- Cabling and IT equipment removal and relocation
- Telecom equipment removal and reinstallation
- Air conditioning
- Ventilation and insulation services
- Temporary storage costs
- Cost of disposal
- Security charges
3. Choose A Moving Company Without Delay
Did somebody talk about choosing a movers and packers company? Yes. Going with dependable office removalists is a great decision because it does away with a lot of your stress. Using moving services also turns out to be highly affordable, especially when you book them in advance. Taking professional help is only going to speed up your moving process. Because this is what they do for a living, all they have to do is come for an assessment of your office space and count the number of items that you have to move. They will then come up with a very practical and fast packing and moving plan. The entire relocation can be completed within a very short period. There is minimal wastage of resources and no duplication of effort which leads to maximum efficiency and minimum delays.
4. Decide Upon Internal Moving Teams
This is going to be a very intelligent decision. You can work with the office movers by creating internal teams within your company. You can also have different team leaders for every team. Look out for the following characteristics in your team leaders:
- Complete knowledge about your business inside and out
- Quick and practical decision-makers
- Experience at multitasking
- They must be great at communication
- highly organized
- Disciplined and great with finances
These individuals can be handed over the responsibility of leading teams of at least 5 or 6 members. Everyone can be in charge of a different responsibility. This results in the division of work and speeds up the entire moving process significantly.
5. Keep Your Stakeholders In The Loop
There are parties involved with your business both directly and indirectly. There are numerous stakeholders such as your business associates, partners, external resources, remote employees, sleeping partners, and several government agencies that you work closely with. The best approach is to connect with all of them personally and let them know about the big change that is going to happen in your company. It is a great way to maintain your relations and also retain your long-term loyalists and clients in the future.
6. Transfer Your Utilities On Time
It is better if you transport all your utilities to your new office on time. This is not something that you want to leave for the last moment. These utilities are going to be:
- Internet facilities
- Garbage disposal
- Security systems
- Security personnel
- Janitorial services
- Office kitchen installation
7. Plan The New Office Interior
Now comes the fun part! You can involve your office removalists as well in the process. After all, they are going to be doing all the heavy lifting and relocation of all your major furniture pieces. Depending on the floor plan, you can choose the placement of every desk and cubicle. If you want to invest in a few new pieces, you are free to do that. Make sure to go out shopping at least two weeks before. Choose the most pleasant and inviting color for your walls. Window treatments should be interesting and should make your office look even more welcoming. Make sure that the floor is efficiently utilized. You can also choose eco-friendly furniture pieces and lightweight storage solutions in your new office.
This is going to be very exciting for everybody in your office. If you have chosen a moving services provider, you have done the right thing. You all can divide your responsibilities and make the transition easier for everybody. Remember, furniture moving or loading and unloading heavy pieces is not going to be a problem. The problem is time management and this blog was an attempt to enable you to do the same, especially if you have yesterday’s deadline.